2021 Organizing Committee Election

In 2020, Chicago Local 134 incorporated and gained recognition from the IRS as a 501c7 group.

As part of this, we must hold a yearly election for our organizing committee.

There are three roles that we must elect each year:

• Lead Organizer

  • The Lead Organizer is the principal executive officer of the club and responsible for conducting all meetings in an orderly and concise manner.

  • They have the responsibility to be the primary contact to Chicago Red Stars.

  • The Lead Organizer shall give final rulings when necessary and give the official Club report at the Annual meeting.

• Communications Organizer

  • The Communications Organizer is responsible for the proper recording of all minutes at all meetings. They will be responsible for supplying a copy of each meeting’s minutes to all Committee members within five days of the meeting. The Communications Organizer will also provide meeting minutes to all members via the Slack workspace and/or email.

  • The Communications Organizer, in conjunction with the Financial Organizer, shall maintain an up-to-date list of all members in good standing.

  • The Communications Organizer is responsible for shaping and executing external communications for the group.

• Financial Organizer

  • The Financial Organizer is responsible for properly maintaining all fiscal matters of the Club. They must maintain proper accounting records via computer or paper ledger. The Financial Organizer is responsible for creating and maintaining the Club’s budget.

  • The Financial Organizer will be responsible for collecting all membership dues.

  • The Financial Organizer, in conjunction with the Communications Organizer, shall maintain an up-to-date list of all

    members in good standing.

All Organizing Committee positions are honorary and non-compensatory. At no time can any Organizing Committee position be vacant beyond the time necessary to hold an election. No member can hold two Organizing Committee positions at the same time.

Election Information

• Four (4) weeks prior to the Annual General Meeting, an announcement will be made regarding the time and place for the Annual General Meeting to the members. 

• Included in that announcement will be a solicitation for candidates for the Lead Organizer, Communications Organizer and Financial Organizer positions of the Committee. 

• Members interested in running for any of these positions must contact the Committee at chicagolocal134@gmail.com to indicate the position for which they would like to be considered. 

• All candidates must have been a member in good standing with Chicago Local 134 for 1 year prior to standing for election.

• All requests for inclusion on the Annual General Meeting ballot must be received three (3) weeks before the Annual General Meeting.

• Candidates are prohibited from campaigning within the official Club social media platforms.

• Voting will be conducted via an electronic ballot sent via email to all members in good standing two (2) weeks before the Annual General Meeting. 

• Members will have one (1) week to complete their ballots. 

• Candidates will be chosen by a simple majority vote. 

• The results of the elections will be announced one (1) week before the Annual General Meeting. 

2021 Election Timeline

January 9th to 15th - Period for members to declare candidacy

January 16th to 22nd - Campaign period

January 23rd to January 29th - Voting Period

January 30th - Election results announced

February 6th - Annual General Meeting (AGM)